The spread of the disease, despite the desire of many board members to resume in-person meetings, has forced us to to hold meetings online. This hybrid model will not disappear and boards must figure out ways to run effective meetings that are both in person and remote attendees.
To ensure that meetings are productive, it’s essential that the chair of the board adheres to the agenda. The chair must also give clear instructions. Digital tools can help speed up the meeting process by allowing attendees to go through agenda items more quickly. It is also essential that both remote and in-person attendees receive the same material in advance. This could include any documents or slides that are used during the meeting, as in addition to any notes or information that was distributed in advance.
Prioritizing engagement in hybrid meetings will ensure that all board members are on the same level. To accomplish this, it’s crucial to make sure that the virtual platform is functioning correctly and that all necessary links have been www.itsboardroom.com/selecting-and-developing-board-leadership-how-to-choose-the-right-leader/ accessed and downloaded prior to the beginning of the meeting. You can pinpoint and fix any issues earlier by having a designated employee log into the meeting.
Similarly, muting the microphone when you’re not speaking will eliminate echoes and background noise and allow everyone to focus on the topic at hand. Before the meeting begins, it’s a good idea for you to shut off any additional tabs or pause any music or videos. Finally, using a board management program that includes accessibility features can make your event more accessible to those who have hearing, vision or speech impairments.