Board meetings online are more flexible and convenient than in-person sessions. They can save time and money by reducing the need to travel and avoiding scheduling conflicts. They also allow for a wider range of board members to take part in a way that blocks the effects of groupthink and blind spots in decision-making. However the virtual meetings may be difficult to conduct efficiently. Board members can lose interest or have access to the tools they need to be able to participate effectively. The most common problems that could affect a meeting include faulty audio and video, insecure Internet connections, and distracting noises.
The discussion should continue to flow
It’s easier for people to disconnect in a remote environment as opposed to a face-toface interaction. They may be tempted by their email or a phone call from their child. The meeting may also become in a long discussion or someone may forget to raise their hands to ask an appropriate question.
To prevent these issues It is crucial to establish clear guidelines for participation. Board members can encourage each and encourage collaboration during discussions by asking for feedback regularly and providing opportunities for members to speak up. It’s also important to set a clear agenda ahead of the meeting and make sure the right technology is available.
In the process of preparing for the meeting, you should test your video connection and other equipment, and encourage your board members to do the same. This is especially important when members are coming from other states or regions.